Duplicate Data
The same personal data element discovered in more than one repository. Duplicates are candidates for data minimisation — an owner must confirm which copies remain necessary.
Duplicated elements
12
Repositories involved
15
Duplicate records
199,845
12 records
| Data Element | Repositories | Copies | Duplicate Volume | Owner | Risk | Recommended Action | |
|---|---|---|---|---|---|---|---|
| PAN Number | Payroll DatabaseCRM Contact DatabaseMarketing Lead ListsMail Archive StoreDocument Archive Bucket | 5 | 16,147 records | Karan Mehta | High | Assess necessity of each copy and minimise duplicate storage | |
| Bank Account Number | Payroll DatabaseCRM Contact DatabaseMarketing Lead ListsMail Archive StoreDocument Archive Bucket | 5 | 16,224 records | Karan Mehta | High | Assess necessity of each copy and minimise duplicate storage | |
| Employee ID | Payroll DatabaseCRM Contact DatabaseMarketing Lead ListsMail Archive StoreDocument Archive Bucket | 5 | 16,301 records | Karan Mehta | High | Assess necessity of each copy and minimise duplicate storage | |
| Residential Address | Payroll DatabaseCRM Contact DatabaseMarketing Lead ListsMail Archive StoreDocument Archive Bucket | 5 | 16,378 records | Karan Mehta | High | Assess necessity of each copy and minimise duplicate storage | |
| Mobile Number | Recruitment FolderCustomer Portal DBFinance Shared DriveLegal Case FilesTraining Records Share | 5 | 26,054 records | Farah Sheikh | High | Assess necessity of each copy and minimise duplicate storage | |
| Credit Card Number | Recruitment FolderCustomer Portal DBFinance Shared DriveLegal Case FilesTraining Records Share | 5 | 20,962 records | Farah Sheikh | High | Assess necessity of each copy and minimise duplicate storage | |
| Minor Beneficiary Details | Recruitment FolderCustomer Portal DBFinance Shared DriveLegal Case FilesTraining Records Share | 5 | 22,332 records | Farah Sheikh | High | Assess necessity of each copy and minimise duplicate storage | |
| Passport Number | Recruitment FolderCustomer Portal DBFinance Shared DriveLegal Case FilesTraining Records Share | 5 | 23,702 records | Farah Sheikh | High | Assess necessity of each copy and minimise duplicate storage | |
| Aadhaar Number | Employee DatabaseSupport Ticket StoreKYC Document StoreAnalytics Warehouse | 4 | 12,348 records | Karan Mehta | High | Assess necessity of each copy and minimise duplicate storage | |
| Email Address | Employee DatabaseEmployee DocumentsKYC Document StoreAnalytics Warehouse | 4 | 11,132 records | Karan Mehta | High | Assess necessity of each copy and minimise duplicate storage |
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